This role is for: Humans of all flavors 🏳️‍🌈 – 100% remote in Germany, or worldwide*

<aside> 💡 Individuals only. No agencies or recruiters. This is a permanent role. Please don’t apply as a freelancer/contractor.

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About Octily

Over the past 8 years, Octily has helped 81+ global HR teams from organizations like Deutsche Post DHL, Electrolux, Henkel, Linde, McDonald's, and Sidel in 250+ unique projects to improve and personalize the talent and learning experience of their 20+ million Cornerstone OnDemand users.

• We customize web-based software to the very unique requirements of our worldwide clients and enable them to make their well thought-of HR processes successful.
• We bring their own brand identity to off-the-shelf solutions, pushing employees’ acceptance of IT tools to new heights.
• We are a nimble, effective, and passionate team working 100% remotely from Berlin, throughout Germany, Portugal, Romania, Sweden, Singapore and all the way to San Francisco, California. We act responsible within our environment, trying our best to keeping our footprint as small as possible. We’re proud to be part of the 1% for the planet initiative.
• We are curious to learn something new every day. And we love to routinely tweak our processes to get better, and better, and better, …

Learn more about us at octily.com

“Once we began to work with Octily, we realized that we could take Cornerstone to another level.”

Christian Bengtsson-Rossby Director of Digital HR at Electrolux

About the Role

As an Administration Generalist at Octily, you form the contractual and financial foundation, crucial for managing all paperwork throughout our entire organization and within the unique client lifecycles:

• Contracting: Overseeing and managing all contractual documents, ensuring they are up-to-date, accurately maintained, and readily accessible.
• Invoice Management: Handling the invoicing process, including the creation, distribution, and tracking of invoices, as well as addressing any related queries.
• Event Preparation and Coordination: Organizing and coordinating events, which includes planning, logistics, and execution, ensuring every detail is managed efficiently.
• Human Resources: Assisting with various HR tasks, including recruitment, employee relations, performance management, and maintaining employee records.
• Onboarding: Facilitating the onboarding process for new employees, ensuring they have a smooth transition into the company, including orientation and initial training sessions.
• Documentation & Compliance: Ensuring all our operations are compliant with general standards, including the proper handling of personal data and privacy policies, and all processes are well documented and available to all team members.

You will communicate with your team members through Teams and Slack, work on tickets in Asana, and track times using Mite.

About You

• [ ] You are based in Germany, or (almost) anywhere*
• [ ] You speak English (+1 for German or other languages)
• [ ] You are very happy to work from home (’cuz we don’t have a fancy office)
• [ ] You are able to organize yourself